Thatcham Town Cricket Club
(Community Amateur Sports Club Registration No 03681)
The club shall be called the Thatcham Town Cricket Club and will be affiliated to England & Wales Cricket Board and Berkshire Cricket
The address of the club shall be The Pavilion, Brownsfield, Brownsfield Road, Thatcham, Berks RG184AG.
The objectives of the club shall be to promote participation of the whole of the community in Thatcham and surrounding areas in the game of cricket and to afford such facilities to its members.
Thatcham Town Cricket club membership shall be open to all.
The club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity: Sports equity is about fairness in sport, equality of access, recognizing inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.
The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.
The club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse. All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.
The club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures
a) FULL MEMBERSHIP
Any person wishing to play or to promote the cause of Cricket in Thatcham and surrounding areas is eligible as a full member of the club, provided they have attained 18 years of age. Full membership entitles his /her spouse/partner and children to social membership
b) JUNIOR MEMBERSHIP
Juniors under the age of 18 shall be eligible as members of the club but will not be entitled to vote. Junior membership entitles his/her parents/guardians and siblings to social membership.
c) SOCIAL MEMBERSHIP
There shall be two levels of social membership i) Single person and ii) family including any children or those under 18 who do not play cricket. All adults (i.e. those over the age of 18) shall be eligible as members of the club.
d) LIFE MEMBERS
The Management Committee will recommend from time to time as the occasion arises, that suitably qualified members will be elected as Life Members. These members will have full voting rights and can be elected at an A.G.M. to serve on committees or be elected an officer of the club. These members may be co-opted to serve on any committee or sub committee of the club.
e) AFFILIATED MEMBERS
Fully paid up members of other societies, affiliated societies or clubs approved by the Management Committee of the Cricket club who use the premises or ground will be eligible as social non-voting members of the Cricket club.
All members will be subject to the rules and regulations of the club and by joining the club will have deemed to accept the constitution and the codes of conduct and discipline that the club has adopted.
The Management Committee shall have the final decision on whether an application for membership of any class is approved.
The Club, as an affiliated member of the England and Wales Cricket Board Ltd (ECB) through the Berkshire Cricket Board, is committed to ensuring that all young people who play Cricket have a safe and positive experience. To this end, the Club has adopted the ECB's "Safe Hands — Welfare of Young People in Cricket Policy" and is further committed to ensuring that the club follows good practice in all matters relating to young people
5.0 SUBSCRIPTIONS AND MATCH FEES
The Annual General Meeting shall determine the annual rate of subscription and match fees. The Management Committee at its discretion, may waive all or part thereof in respect of any member.
The annual subscription for all classes of membership covers the calendar year and falls due on 1 January. Playing subscriptions may be paid on a direct debt or standing order basis with the agreement of the Finance Committee providing these subscriptions are paid in full by the end of the playing season i.e. 31 August.
The AGM shall have the power to reduce the full junior membership for second and subsequent siblings.
Subscriptions for affiliated members, the rates and terms, shall be determined by the Management Committee.
a) The Trustees of the club shall be appointed by the Management Committee and at least one shall be represented on the Management Committee.
b) The number of Trustees shall not be more than four or less than two and the property of the club (other than cash which shall be under the control of the Treasurer) shall be vested in them. They shall deal with the property of the club as directed by resolution of the committee (of which an entry in the Minute Book shall be conclusive evidence) and they shall be indemnified against risk and expense out of the Club property.
c) The Trustees shall hold the property of the Club as Trustees for the Club.
d) The Trustees shall hold office until death or resignation or until removed from office by a resolution of the management Committee which may for any reason which may seem sufficient to a majority of the members of the Management Committee present and voting at any meeting remove any Trustees or Trustees from the office of Trustee.
e) Where by reason of any such death, resignation or removal it shall appear necessary to the Management Committee that a new Trustee or Trustees shall be appointed or if the Management Committee shall deem it expedient to appoint an additional Trustee or additional Trustees the Management Committee shall by resolution nominate the person or persons to be appointed the new Trustee or trustees.
For the purpose of giving effect to such nomination the chairman is nominated as the person to appoint new Trustees of the Club within the meaning of the Trustee Act 1925 Section 36 or any amending or substituting legislation and shall by Deed appoint the person or persons nominated by the Management Committee as the new Trustee or trustees of the club and the provision of the Trustees Act 1925 or any amending or substituting legislation shall apply to any such appointment. Any statement of fact in any such Deed of Appointment shall in favour of a person dealing bona fide and for value with the Club or the Management Committee be conclusive evidence of the fact so stated.
The president shall be nominated by the management committee and approved by the first Annual General Meeting after nomination and be appointed for a term of 3 years or until such time as they may offer their resignation whichever is earlier. In the event of a death, an interim president may be appointed by the management committee and approved at the subsequent A.G.M.
The president can attend any sub committee or management meetings but is not eligible to vote.
a) The club shall be managed by the Management Committee of the Thatcham Town Cricket Club who are to be elected at the Annual General Meeting.
b) The management committee shall be assisted by sub committees comprising of Finance, Cricket, Colts, Grounds, Buildings & Land, Social, Bar, and Press & Publicity committees and other sub committees as deemed necessary and approved by the Management Committee.
c) The Management Committee shall consist of the Chairman, Vice Chairman, Secretary, Treasurer and one other full member of the club. A representative of the Trustee's shall serve on the Management Committee. Between Annual General Meetings the committee shall have the power to fill any vacancy on the Management Committee that may occur and co-opt approved members with their approval onto the Management Committee as necessary for the benefit of the club. A representative of Thatcham Town Council nominated by the Town Council shall sit on or be invited to the committee as a non-voting member.
d) The Management Committee shall appoint a fixtures secretary.
e) The Management Committee shall appoint a Child Protection & Welfare officer.
f) The Management Committee shall appoint a Cricket Manager/Senior coach subject
to the approval or on the recommendation of the Cricket Committee.
g) The Management Committee will be responsible for the purchase and sale of all
intoxicating liquor, but may if desired, delegate this to the relevant sub committee.
h) The Management Committee reserve the right to approve or reject budgets submitted by any of the various sub committees.
i) All officers and sub committee members shall be fully paid up full or social members of the club.
j) Non-playing full and social members can be elected to management committee of the club.
k) All officers shall retire each year but will be eligible for re-election.
I) The chairman shall have a second or casting vote only on an issue before the Management Committee which results in an equal number of votes being cast for and against.
m) The Management Committee shall meet on such dates and times as they may determine and a quorum must be formed. A quorum shall consist of not less than three members. There shall be not less than 6 meetings a year.
n) Members shall elect at the Annual General meeting, such sub committee chairpersons as they deem necessary for the efficient running of the club.
i) Each sub committee chairperson shall form a committee of responsible full or social members and may co-opt members throughout the year as necessary for the benefit of the club and committees.
ii) The chairperson of each sub committee shall have a second or casting vote only on an issue before the sub committee, which results in an equal number of votes being cast for and against.
iii) Each sub committee shall meet on such dates and at such times as they may determine and a quorum must be formed. A quorum shall consist of not less than three members or if a committee of three members at least two shall form a quorum.
9.0 GENERAL MEETINGS & VOTING RIGHTS
a) An Annual General Meeting shall be held no later than 30 November each year and 15 months shall not elapse without a General Meeting.
b) The Annual General Meeting shall receive a report and a statement of accounts for the previous financial year ended 31 October, elect officers, members of the management committee, all team captains and chairpersons of the sub committees for the ensuing year and transact any other business.
c) Twenty-one days notice of the meeting shall be given to all members of an A.G.M.
d) At general meetings only full and social members are entitled to vote.
e) The president, affiliated and junior members are not entitled to vote.
f) An Extraordinary General Meeting may be called at the request of the Management Committee and shall be called by the secretary or, upon receipt by him of a written requisition signed by any 6 full members of the club, the secretary giving 14 days notice before the date of any such meeting.
g) The business of an Extraordinary General Meeting may be conducted by electronic mail or post where the Management Committee believes the business can be properly and fully dealt with in that way. If at least 6 full members, on receiving such notice, inform the secretary in writing that they believe a meeting would be more appropriate the secretary shall convene a meeting giving members 14 days notice.
h) All elected officers and captains shall be elected by the A.G.M. and shall be elected on a majority vote by a show of hands and if a tie there shall be second vote by ballot.
i) Any resolution put before the A.G.M. shall be passed on a majority vote and if a tie the chairman or his elected representative shall have a second and casting vote.
j) Any proposals to be considered by an annual general meeting submitted by fully paid members of the club, shall be forwarded in writing with a seconder to the management committee not later than four weeks prior to the meeting, (see clause 23)
k) Any vote must take account of the objectives of the club as stated in clauses 3 and 4
The club shall be affiliated to The England & Wales Cricket Board, Berkshire Cricket, Club Cricket Conference and such cricket leagues in which any of its teams play.
11.0 CLUB COLOURS
The club colours shall be white and navy. 12.0 SELECTION
The cricket committee shall be responsible for the selection of all teams together with the Cricket Manager/ Senior Coach should one be appointed and shall have powers to co-opt any fully paid up full or social Members it may require in order to carry out its affairs.
Discipline with regard to club playing members and all cricket related matters shall be the responsibility of the Cricket Committee and all decisions made in this respect shall be ratified by the Management Committee. All complaints regarding the behaviour of playing members should be submitted in writing to the Secretary. The Cricket committee will meet to hear complaints within three days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within seven days of the hearing. There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within seven days of the secretary receiving the appeal.
Full, social members and affiliated members may introduce up to two bona fide guests into the club premises at any one time and will be responsible for the conduct of their guests. Such guests shall during their visit enjoy the full rights and privileges of the members of the club, but shall be subject to the club rules. The names and addresses of all guests and the name of the member signing 'them in' shall be
entered into a book maintained for that purpose and such a book must be kept on the premises and be available for inspection at all times.
14.0 VISITING TEAMS
Members, umpires, scorers, officials and bona-fide supporters of teams visiting the club for the purposes of playing a league matches or other matches authorized by the Management Committee may be admitted to the Club premises and be permitted to purchase and be supplied with intoxicating liquor by or on behalf of the club.
15.0 SOCIAL FUNCTIONS
Intoxicating liquor may be sold to persons attending the club premises for social or other functions organized or authorized by the Management Committee of the club, but no function shall be permitted to which admission may be obtained by payment of money at the door whether by ticket or otherwise.
16.0 SUPPLY OF INTOXICATING LIQUOR
No intoxicating liquor shall be sold or supplied otherwise than to:
a) Life Members, Full Members, social and affiliated members.
b) Their bona fide guests
c) Persons admitted to the Club in accordance with club rules 14 and 15
d) No intoxicating liquor shall be supplied for consumption off the premises except to a member in person
e) No intoxicating liquor shall be supplied to a person under the age of 18 years
The Club shall be opened as determined by the Management Committee and Thatcham Town Council. The permitted hours for the sale and supply of intoxicating liquor at the Club premises shall be at times in accordance with the current Licensing laws
17.0 LIST OF MEMBERS
A list of names and addresses of all members of the club shall be maintained and kept on the premises.
a) The Management Committee shall have final responsibility for the funds of the club and the day to day running of the finances shall be delegated to the finance committee.
b) The appointed trustees shall act as trustees for all the clubs premises and property.
c) The accounts should be made up to 31st October each year and the annual financial statement prepared there from.
d) Audited accounts for the year shall be available as from the 31st December.
e) The Management Committee will nominate members of the Management Committee who are to be signatories of the club cheques and all cheques issued on the clubs account shall be signed by two out of three nominated members.
No credit of any kind shall be given by the club or its agents.
20.0 SUSPENSIONS AND EXPULSIONS
The Management Committee shall have the power to suspend or expel members for objectionable conduct. Any member so expelled shall have no claim on the funds of the club. For the purpose of this rule the vote of 80% of the whole management committee shall be necessary. A member who has been suspended or expelled from the club or any person whose application for membership has been refused shall not be permitted to make use of the Club or its facilities whether as a guest or otherwise.
Each member of the club shall be provided with a copy of the constitution by which he/she will be bound. Copies of the constitution are available on the clubs web site and at the clubhouse.
22.0 ALTERATION AND REVIEW OF CONSTITUTION.
Alteration and amendment to the constitution shall not be made except at an Annual General Meeting or at an Extraordinary General Meeting. At least four weeks notice in writing of any such proposed alteration or amendment shall be given to the secretary before any such meeting and any such alteration is to be proposed and seconded by four fully paid members of the club.
The secretary shall give 14 days notice to the members in writing of any such meeting and the proposed alterations and amendments.
In the event of any question as to the interpretation of this constitution the decision of the Management Committee is final.
24.0 BYE LAWS AND REGULATIONS
The Management Committee shall have full powers to formulate and issue byelaws and regulations from time to time governing any matter not specifically covered by this constitution and every member shall conform to them.
In the event that the club becomes non viable through insolvency or any other cause, the secretary shall call an extra-ordinary general meeting, giving members 14 days notice in writing of such a meeting. Upon dissolution of the club any remaining assets shall be given or transferred to another registered Community Amateur Sports Club, a registered charity or the sports governing body for use in community related sports. The meeting shall conduct any other associated business.
25.0 NON DISTRIBUTION TO MEMBERS
The club is a non profit making organization and all surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties.
13 July 2009